Library Board Policies

Section 1: Board Governance Policies

1.1 Mission Statement

1.2 Vision Statement

1.3 Belief Statement

1.4 Board Meetings

1.5 Committees & Committee Mandates

1.6 Executive Officers

1.7 Organizational Meeting

1.8 By-Laws

1.9 Rules of Order


Section 2: Committee Mandates & Timelines

2.1 Finance & Personnel Committee Mandate

2.2 Finance & Personnel Annual Timeline / Work Plan

2.3 Marketing & Communications Committee Mandate

2.4 Marketing & Communications Committee Annual Timeline / Work Plan

2.5 Planning & Facilities Committee Mandate

2.6 Planning & Facilities Annual Timeline / Work Plan


Section 3: Services and Policies

3.1 Confidentiality of Patron Records

3.2 Direct Loans

3.3 Information Technology Services

3.4 Library Outlets

3.5 Materials Selection & Acquisition

3.6 Library Services to System Members that do not have a Municipal Library Board

3.7 Resource Sharing

3.8 Services for the Print Impaired


Section 4: Finance Policies

4.1 Accounting

4.2 Backup of Financial Data

4.3 Borrowing Policy

4.4 Capital Assets

4.5 Cheque Signing

4.6 Credit Cards

4.7 Expenses

4.8 Fiscal Year

4.9 Gifts in Kind

4.10 Management of System Funds

4.11 Petty Cash

4.12 Purchasing Supplies & Services

4.13 Records Retention

4.14 Relocation Expenses for New Employees


Section 5: Personnel Policies

5.1 Annual Vacation

5.2 Continuing Education, Board Members

5.3 Continuing Education, Staff

5.4 Employee Benefits Package

5.5 Employee Health and Safety

5.6 Employee Leave

5.7 Grievance Procedures

5.8 Holidays

5.9 Hours of Work & Overtime

5.10 Memberships

5.11 Performance Management

5.12 Personal Use of Equipment

5.13 Personnel Files

5.14 Personnel

5.15 New Employee Orientation

5.16 Salary Increments

5.17 Working Alone

5.18 Workplace Violence & Harrassment


Section 6: Marketing/Communications Policies

6.1 Corporate Image

6.2 Communications